Great news! We heard the Upwork Community loud and clear, you need more ways to streamline interviews and work meetings on Upwork so we’ve added a meeting scheduling tool and an option to sync with your Google or Microsoft calendar to help you do just that (Apple iCal is not currently supported). We will gradually roll this feature out to everyone over the next few months.
How It Works
This added functionality allows any Upwork user with access to messages to set up availability slots, send a meeting invitation so others can book a meeting with you, schedule a meeting using a link shared by another user, and optionally sync with your Google or Microsoft calendar to help keep track of your meetings. Other room participants can book, reschedule or cancel a meeting with a few clicks.
Send meeting invitations
To schedule a meeting, navigate to the specific message room and click “Schedule a Meeting” at the top of the page. If you have not linked a calendar, the “Connect your calendar” window will open and you will be prompted to do so. You can connect a calendar or click the “Skip For Now” button.
Sync calendar (recommended) or skip this step
After selecting “Schedule a Meeting'' in the message room, click on “Connect your Calendar”.
You will be prompted to sign in with either a Google or Microsoft account to link a calendar. Once you’ve connected your account, you won’t need to resync to schedule meetings in different rooms. Currently, other calendars are not supported, but we hope to add additional calendars, like Apple iCal, in the future.
Schedule a meeting
From “Schedule a Meeting” you can send availability slots in the room so all room participants can click on the shared link and book a meeting. Room participants can book, reschedule or cancel a meeting with a few clicks. Only room participants can be invited to a meeting created for that room.
The availability window is split into two sections: the left side includes a calendar with the invite sender’s available dates highlighted. The right side contains a selection of the sender’s available times.
Happy scheduling! For more information about this feature, view our Help article.
While we can't fast tack users individually into this experience, we understand that this is a very needed feature and we're working to make it available to everybody as soon as possible.
Looks cool, I am awaiting this for a long time. Really this help and have better clarity about meeting timezones. Specifically for me when I confuse sometimes when the customer is not mentioning their time zone directly.
Happy to use onwards....
I decided to try out the scheduling tool this morning and it has completely disabled our ability to communicate or even invite candidates for interviews.
At first I skipped connecting it to my calendar and tried just scheduling some times and it worked.
But then when we went to a second candidate, we realized that it only offered one time range to be offered to all candidates, so we decided we wanted to expand the time range, and then we changed that.
After that we could not schedule with anyone else, only myself, which wasn't what I wanted to do, but I thought I would test it. But there was no way to get out of it, even though it asked me if it really was what I wanted to do.
Anyway, at that point I realized that some of the meeting times we had selected overlapped with other meetings I have every week and so I decided to connect it to my Google Calendar. But it failed after I entered my email address and said it couldn't connect and gave me the Google frowning face and now when I go to any candidate's chat, that's all I see and I can't even send a message at all to them.
When I search your help documentation, there doesn't seem to be anything on this feature.
How can I get out of this mess?
I am sorry to hear you've had a confusing experience using this feature. We'll escalate this to the team and they'll reach out to you directly as soon as possible to assist you further.
Thank you for your patience,
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