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Invoicing and declaring work done in upwork in Spain

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Frequent Visitor
Sonia M Member Since: Jan 13, 2017

Hi, I am a spanish freelancer and would like to talk to other Spanish freelancers working in upwork.  Although I have checked with 2 accountants and with Treasury department how I should declare the work I do here, everybody gives me different answers.   I am not sure if the invoices upwork send to my clients are valid to declare or I should invoice upwork for the ammount of my earnings, according to what I found in some forums. Upwork support is not very helpful about it, I was told to contact a local advicer, but unfortunatelly I haven't found anyone that  is sure about the procedure. So I would really appreciate some insight about it from other Spanish that have been declaring work from Upwork for a while.  I would pay for the advice if necessary.

 

Thanks a lot

15 REPLIES 15
Community Guru
Mary W Member Since: Nov 10, 2014

At the top of the forum page, click on "More", then "groups", then "Regional Groups" and try posting there.  Maybe someone will be able to help.

Frequent Visitor
Sonia M Member Since: Jan 13, 2017

Oooops thanks and sorry for posting in the wrong group. Cheers

Frequent Visitor
Sonia M Member Since: Jan 13, 2017

Hi, I am a spanish freelancer and would like to talk to other Spanish freelancers working in upwork.  Although I have checked with 2 accountants and with Treasury department how I should declare the work I do here, everybody gives me different answers.   I am not sure if the invoices upwork send to my clients are valid to declare or I should invoice upwork for the ammount of my earnings, according to what I found in some forums. Upwork support is not very helpful about it, I was told to contact a local advicer, but unfortunatelly I haven't found anyone that  is sure about the procedure. So I would really appreciate some insight about it from other Spanish that have been declaring work from Upwork for a while.  I would pay for the advice if necessary.

 

Thanks a lot

Active Member
Mark B Member Since: Sep 20, 2015

Hi Sonia

 

Yeah, a lot of us are in the same boat. 

 

What I've been told by my gestor is that legally, we need to produce a factura with the name and address of the end client (not the name and address of Upwork).

 

Hope that helps!

Frequent Visitor
Andrea S Member Since: May 30, 2018

Hi Mark! 

Do you include IVA on your facturas 

I have been a freelance for an international company outside of Upwork before. My invoices did not include IVA  as the model I was applied wasn't required for international companies, but I had to include the ID/EIN company number and the company adress. Do you have to add this information on your facturas of your clients from UPWORK?

Thank you, 

Andrea

Active Member
Mark B Member Since: Sep 20, 2015

The latest information I have is basically that Upwork is irrelevant here. Facturas have to be created in the same way as if you were dealing with the client directly, so IVA has to be charged where required (as does IPRF), the client needs to supply their NIF, etc. That means in the case of international clients, IVA is not required, but full details of the client need to be added to the factura, including the address. 

This is problematic, of course, as some clients do not wish to give these details directly to the freelancer. 

Frequent Visitor
Sonia M Member Since: Jan 13, 2017

Hi Mark,

 

Thanks for the reply and sorry for my delay replying. There is a while I do not work through upwork because of this problem. A pity really, because I have not found a way to make the work through upwork legal at all.  Months have passed and I see lots of people with the same concern. The invoices issued by upwork are crap, you cannot do anything with them.

 

Can you please confirm you are working from Spain and paying taxes here for the work done through upwork ? I would really appreciate advice from anyone that has found a working solution and not got into trouble with Spanish TAX authorities for crappy invoices.  I would really like to come back to work through here, got interesting clients here, but I am not finding the way. Would appreciate, even would pay for the right solution.

 

Cheers,

Active Member
Mark B Member Since: Sep 20, 2015

For what it's worth, yes, I am working on Upwork and declaring everything. I've not got in trouble, but of course that doesn't necessarily mean I am doing it right. 

 

Basically, I issue invoices as I would to any other client, all in accordance with the Spanish system. I ask the client for their NIF, business address, etc. and put it on my invoice. I know there are some clients that would not want to provide these details, but that's what we have to do. Upwork is not a system for hiring or working anonymously. We all still need to follow the rules in our country. 

 

 

Please note that I do not work with clients inside Spain via Upwork, so there's no issues with IVA/IRPF. Either they are located outside Europe or VAT registered. 

 

Hope that's of some use!

Active Member
Miguel C Member Since: Jun 3, 2019

Hey guys!

 

just trying to revive this topic as I am going through exactly the same thing. I'm a registered freelancer in Spain (autónomo) and I'm still unsure how to declare my income from Upwork. So far, I'm creating my own invoices fro the same amounts as my Upwork jobs. I've been asking my clients for their info but some of them just don't want to give it to me (despite me being very open and clear, giving them links from the Spanish tax office, etc). So in those cases I really don't know what to do. Can I issue an invoice to Upwork? That would be much easier...

Also, I'm deducting Upwork's fees as expenses... is that the way to go?

How do you guys do it?

Or perhaps Upwork's team can weigh in on this?

Hope I'm not the only one still dealing with this....

 

Miguel

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