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Re: Spanish freelancer would like advice on how to declare work done in upwork

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Frequent Visitor
Luis Javier B Member Since: Jul 9, 2019

Same here. As i see, Upwork does not provide your client's ID Number. So the "invoice" they provide from the client isn't a valid one. Has the same value as a line in your notebook. Then i think you have to make a valid invoice. The question is who to "invoice" the client or Upwork. I think you have to invoice Upwork because its' the one managing the money. They make invoice for you and invoice for the client. In the other hand, Upwork fee invoices are  REAL invoices with all the right details ain ID numbers, that are expenses for you.

 

Im sure that the important thing is that you declare the amounts. But I would be happy if i get a more clear explanation.

Active Member
Mark B Member Since: Sep 20, 2015

Hey Luis Javier,

 

I've had it explained to me from various sources, and I'm sure Upwork will back this up, that Upwork is not the client, it's merely facilitating the freelancer's relationship with the end client (which is why you pay them a fee).

While it would be easier for freelancers if Upwork was the client, I'm afraid that it's necessary to get the client's details (address, ID, tax status) just like you would if you had found the client in another way, and were being paid directly. 

 

All the best

Frequent Visitor
Rodrigo T Member Since: Apr 10, 2019

Hi Guys!

I've been working for some months with Upwork and now I got a Gestor to become an autonomo and do everything legally. But she asked me if Upwork had been doing any invoices because that could be a problem with hacienda. Do you guys have any idea about this? Or I just start doing invoices to my clients from now on, and the past is forgotten?

Gracias!

Active Member
Mark B Member Since: Sep 20, 2015

Hey there

 

You'll certainly need to create proper invoices if you want to delare the work you have done. The invoices produced by Upwork don't contain all the info required by the Spanish tax authorities. You'll need to get the clients' addresses and tax ID numbers, for example. If any of your clients are Europe-based, you may need to pay VAT and, if a business based in Spain, IRPF.

 

In other words, you need to treat Upwork clients just like any other client!

Active Member
Inigo M Member Since: Nov 11, 2019
Hi all, I will do my first job here and dime doubts:

- Can I do a factura if I am not autónomo?
- It seems that I have to do the factura with the final client data, what if he don't give me his details?
- Do I have to declare it when the money is in my PayPal account or when I take out the money from PayPal?
Active Member
Mark B Member Since: Sep 20, 2015
Hi there

(Disclaimer: I'm not a lawyer or a gestor or anything, just a fellow
autonomo!)

- No (not legally)
- You can't issue a (legal) factura without the end client's details.
- If you are autonomo, you'd declare any earnings quarterly based on when
you issued the facturas.

Hope that helps!
Frequent Visitor
Diego A Member Since: Jun 21, 2019
Hi! Did you find the way to declare in Spain? I'm now in the same situation you were and it is still not easy to find proper advice.
Active Member
Mark B Member Since: Sep 20, 2015

Diego, as per my previous comments here, in which explain how I'm doing it based on my gestor's advice, Upwork clients are in no way special, they have to be treated in the same way as any other client. Your facturas need to contain all the same info as if you were working with the client directly (address, fiscal identification number, etc.) If required, you need to include IVA/IRPF (I avoid Spanish and non-VAT registered European clients for this reason). 

 

Don't let any of this put you off, though. I've never had a problem with clients giving me the required details. I think they understand that even in a global marketplace, everyone has to follow their local regulations. 

Active Member
Joanna M Member Since: Sep 11, 2019
Hi everyone,

I had the same issue, and my accountant advised me that this income of course has to be declared but now I'm thinking, should I put the amount that the client has paid or the one I have received (after the Upwork commission?). Say client paid 25$ but I have received 20$ from it.
Thanks
Joanna
Frequent Visitor
Diego A Member Since: Jun 21, 2019

Thanks, Mark, for your answers.

 

Joanna, I think you should put the amount that the client has paid, and then you can declare Upwork commission as expenses. In "reports" / "Transactions history" you can download invoices for Upworks fees.