Thanks for your reply 
Hi Ines, thanks for sharing your solution!
I would like to know if you are still handling VAT this way and how do you proceed with clients outside EU.
Thanks lots 
Wow guys, I'm sorry for missing your messages - it's been a good minute or so since I've been on Upwork and even longer since I was last in the Netherlands, and I didn't have notifications on for this forum. I hope these answers will still help some of you though.
Rex P wrote:I am an expat who moved to Rotterdam last year and I am a resident here. I do not have a single Dutch client as I do not speak the language (maar, Ik leer!) so it is not my market. My question is do I still need to pay Taxes on anything.
Rex - if you're a resident and spend more than 180 days in a year in the Netherlands, you're a tax resident and you need to pay taxes to the Dutch IRS. This has nothing to do with your clients' location - taxes are your obligation in the country in which you reside. You did the right thing by registering at KvK, and all of the stuff I wrote in my reply to Carolina applies to you as well.
Carla N wrote:
I haven’t registered myself as a freelancer in the KVK yet, and if I don’t have to I would prefer not to do it, at least for now, if it is not necessary when working with clients outside NL. My question is, if I can still work with Upwork without being registered?
Same as above, Carla. Registering at KvK is really simple - it costs €50, you book an appointment online and fill out a form when you get there, and it's all done in like an hour tops.
Lucas B wrote:- I worked for a client in the Netherlands via upwork. Initially I put them at B. But you cannot file an ICP for that since they are in the same country so you would have to put them in A probably.
- I used google and the websites to discover the addresses of clients. For some I also found the VAT number there. One client in Estionia appears to have a VAT number elsewhere since I got the error that the VAT number was not correct when doing the ICP.
ICP is overall an unpleasant addition. I will not use Upwork anymore and try to invoice outside of Upwork since this is just an administratory mess already.
Honestly Lucas, I wouldn't worry too much 
I made some mistakes too - during my entire first year of freelancing from NL, I was submitting revisions for every previous quarter. I've never been audited but if you do get an audit, as long as they see you paying *something* and filing your reports on time, they'll give you a break and give you time to fix things if anything needs fixing. (info from an inside source)
Sara C wrote:How did you include the 21% VAT for your NL client? Did you deduct it from your fee?
Sara - yes. It doesn't matter if the Dutch client has or doesn't have a VAT ID, you need to deduct 21% from the fee that was charged to the client and you'll need to pay that amount to the IRS. E.g. if you earned $100, your invoice to client should say subtotal: $82.64, VAT (21%): $17.36, total: $100.
Note that this ignores the fee you paid to Upwork, which is a business expense and doesn't go on the invoice.
Yunqan L wrote:I am currently in the Netherlands with my husband, having received my visa through the spouse reunification scheme.
Yunqan - I wish I could help you but I'm entirely unqualified for questions on this topic. The Dutch IRS should have an English help line so you could try giving them a call and explaining your situation, but if you already read somewhere that you're not allowed to work while on this visa, honestly your best bet is to (fly under the radar and not earn too much money) not break the law and conditions of your visa of course.
Volkan A wrote:you said "For every Upwork invoice, create your own invoice. Invoice is for the full amount charged to the client (don't deduct Upwork's fees from it)."
Why don't we deduct the fee on the invoice? and also when i enter the amount on Belastingdiest, am I gonna put the same amount as the total amount of the invoice? for instance, if the contract is 200USD after i create the invoice and put 200USD, should i add 200USD(167euro) in tax return form?
*Technically* you could include the fee on the invoice, as if it were a payment processing fee or something like that - you would treat it as a business expense that you passed on to your client.
But I found that to be a more complicated way of doing my invoices, and it was easier for me to just copy Upwork's invoice to client into my own invoice template, and file their invoice for the fee as a separate business expense (not passed on to the client).
When it comes to paying taxes, it won't make a difference to your final tax amount either way.
Edited to add: on the tax form, sections for income and expenses are separate. Under income, you would put the total amount invoiced to client ($200/€167), and under expenses, you'd put the total amount of Upwork's fee.
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Sorry if I missed anything. Final notes:
1. Registering for VAT (even if you don't work for clients within the EU) is generally a good thing. Most companies now charge VAT to Europeans so if you provide your VAT ID when e.g. subscribing to Xero or purchasing a laptop or something, you're literally paying 21% less.
2. As a small business/solo proprietorship (eenmanszaak) registered at KvK, you're eligible for A TON of deductions and these will all be automatically applied when you file your tax report online. I don't remember the exact number, but if you're earning less than some €30k/year, you'll pay €0-€50 in taxes.
3. I'm not a tax consultant and finances/bookkeeping/accounting are the bane of my existence. Take all my advice with a grain of salt and do your own due diligence - call the IRS, get in touch with Dutch tax consultants if you can afford it, hire bookkeepers.
4. I hired a bookkeeper here on Upwork and she's been a life-saver for me. If you guys want her contact info, message me and I'll send you a link to her profile. After all the crazy scenarios I put her through, she's now a pro in Dutch taxes.
5. Seeing as how no one answered any of these questions in the past year, I can only conclude I was the only fool who paid taxes in the Netherlands LOL
