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laurabarros
Member

Freelance Accounting Invoice - Who should we invoice

We receive the payments from Upwork, not the client itself. Therefore, the invoice we should issue in our accounting program should be issued to Upwork or the client? We don't have "physical" exchange of money with the client, and the client already receives an invoice from Upwork for their accounting.

Most people I contacted say it should be to Upwork since the transfer is sent from it but I would like an expert opinion. 

 

 

ACCEPTED SOLUTION


Laura B wrote:

Is there anyone here from Europe that can tell me how they do it? It should be the same for all EU members. 

Most accountants don't know what Upwork is... or what is working on the internet for other countries. 

 

The question is very easy: do you invoice Upwork for the work you do while using the Upwork platform?


If you check your Transaction history you find two positions per job: One called "Invoice for XXX" this is the invoice UW creates for you and then there the "Service Fee" which the invoice you receive from UW. You need to find a way to get the UW invoice to your client into your system. e.g. your send your own invoice and make a reference to the invoice number given by UW. The "Service Fee" invoice you receive can be filed as such using the UW invoice number.

 

You DO NOT invoice Upwork.

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8 REPLIES 8
aitringo
Member

Hi,

 

If you are sure that the client received the invoice from upwork, so the only missing transction would be Upwork => to you account. So the invoice should be labeled as for upwork, and not the client (twice).

Regards,

aocumen
Community Manager
Community Manager

Hi Laura, 

 

I would recommend that you consult with a local accountant, or advisor about this as they are more equipped to give you advice about this topic. 


~ Avery
Upwork

Is there anyone here from Europe that can tell me how they do it? It should be the same for all EU members. 

Most accountants don't know what Upwork is... or what is working on the internet for other countries. 

 

The question is very easy: do you invoice Upwork for the work you do while using the Upwork platform?


Laura B wrote:

Is there anyone here from Europe that can tell me how they do it? It should be the same for all EU members. 

Most accountants don't know what Upwork is... or what is working on the internet for other countries. 

 

The question is very easy: do you invoice Upwork for the work you do while using the Upwork platform?


If you check your Transaction history you find two positions per job: One called "Invoice for XXX" this is the invoice UW creates for you and then there the "Service Fee" which the invoice you receive from UW. You need to find a way to get the UW invoice to your client into your system. e.g. your send your own invoice and make a reference to the invoice number given by UW. The "Service Fee" invoice you receive can be filed as such using the UW invoice number.

 

You DO NOT invoice Upwork.

Finally a straight answer. Thank you so much.

Hi Jannifer,
I need an invoce from UW for the freelance consultanting services. In this case, does the invoce which provided by UW consist of UW tax ID, VAT and The official company name of UW?

Can I use directly the invoices which provided by UW?
can I see a sample invoice includes those informations?

thanks
atilla

Hi,
I need an invoce from UW for the freelance consultanting services. In this case, does the invoce which provided by UW consist of UW tax ID, VAT and The official company name of UW?

 

Can I use directly the invoices which provided by UW?

 

can I see a sample invoice includes those informations?

thanks
atilla

aocumen
Community Manager
Community Manager

Hi Atilla, 


Invoices include your company name, company owner's name, and company contact address. If you have a VAT number, that will be included, too. Your freelancer's verified name will always be included. Some freelancers also provide an invoicing address (this is optional), and this will be added to your invoice. 

I don't have a sample invoice to share right now, but you may read more about invoices in this help article. You may also view this help article for more information on the reports you receive from Upwork. 


~ Avery
Upwork
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